Vendor Diligence and Management

Third-party risk management (TPRM) and vendor due diligence

Third-party risk management (TPRM) is the process of monitoring, validating, and remediating risks presented by third-party vendors. TPRM helps ensure your vendors protect your data, comply with regulations, and provide sustainable services that meet your requirements. However, vendor risk management can be a costly and time-consuming task. Our vendor management outsourcing service (VMOS) allows your company to offload the vendor due diligence and risk assessment process. Unlike other vendor risk management solutions and vendor management software providers, ACA's VMOS will help your company save valuable time and resources in order to focus on more strategic tasks.

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Our solutions

Vendor Due Diligence

Our team administers due diligence questionnaires (DDQs), ensures vendors reply in a timely manner, and provides vendor support.

 

Analysis

Our team analyzes DDQ responses, evidence, and audits to identify vendor risks.

 

Reporting

You can track vendor diligence progress and view findings in our vendor risk management software platform.

Additional Advisory Services
  • On-site validation
  • On-site vendor due diligence
  • TPRM program development
  • Vendor risk ranking

 

GDPR Vendor Diligence

We can help determine if your vendors are compliant with GDPR requirements, working towards compliance, or have not considered the implications of GDPR. Our vendor management outsourcing service platform includes a GDPR-specific due diligence questionnaire that can be administered as a standalone questionnaire at a reduced rate, or as part of the standard ACA Aponix vendor DDQ.

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Solution Spotlight

Our Vendor Management Software

Our vendor management software allows you to track DDQ progress and vendor risk assessment results. Key features include:

  • Vendor Risk Dashboard — View key metrics (e.g., vendors diligenced, progress of diligence reviews, and vendor comments)
  • Vendor Registry — View vendor data in centralized location (e.g., product lines, type of diligence performed, and contracts)
  • Vendor Risk Matrix — View all risks identified (e.g., ratings, issues), vendor communication, and mitigation/remediation activities
  • Questionnaire Status — Track the completion status of vendor DDQs and on-site reports

Why work with us?

Dedicated Team Of InfoSec Risk Analysts

Our vendor risk assessments are developed and managed by a team of information security risk analysts in ACA’s centralized, cost-effective analysis and review center (the ARC) in Pittsburgh, PA. The ARC’s dedicated vendor management outsourcing service team is overseen by an experienced vendor risk specialist and includes former senior managers in risk management, insider threat specialists, and data security officers from various industries, including financial services, banking, and healthcare. Over 750 clients and 2,000 vendors have chosen ACA to manage their vendor management process and mitigate third party risks.  
 

Our Vendor Risk Assessments

Our tailored, proprietary vendor due diligence questionnaires (DDQ) include over 300 questions and are customized for each vendor type to provide an accurate assessment of possible risks. Topics include:

  • General Data Protection Regulation (GDPR) compliance
  • Cyber awareness training
  • Governance
  • Physical and environmental security
  • Network security, infrastructure, and operations
  • Organizational overview and structure
  • Financials
  • Legal and compliance
  • Vendor management and oversight
  • Change management
  • Cloud services
  • Access controls
  • Mobile device management
  • Resiliency
  • Asset management
  • Data loss prevention

Why ACA?

Clients

750+

Vendors diligenced

2,500+

Latest Insights

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SEC Tightens Record-Keeping Requirement on RIAs Reporting Performance

The amendments to Investment Advisers Act Rule 204-2 will require advisers to maintain additional records related to the calculation and distribution of performance information.

Article
  • SEC
  • Compliance
  • Performance
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MiFID II for Asset Managers: Communications Record Keeping

Communications record keeping obligations which include phone taping, are likely to prove particularly challenging when it comes to the cost of compliance and complexity of systems requirements.

Compliance Alert
  • Compliance
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5 Ways to Meet Regulators' Expectations Regarding Electronic Communications

The electronic communication mediums that investment advisers use to conduct business continue to evolve, posing a challenge to the compliance community’s ability to retain and adequately supervise

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  • Compliance
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ACA and Ashland: Why We’re Excited to be the Best GIPS Compliance Verification and Performance Team in the World

Earlier this month, ACA announced that it is set to acquire Ashland Partners & Company, LLP's GIPS compliance verification and performance practice. When this transaction closes in June, ACA Performance Services will offer the most experienced team of GIPS compliance verifiers in the world, servicing over 1,000 clients annually, including 49% of the top 100 managers of institutional assets worldwide (as determined by Pensions & Investments magazine).

Article
  • Performance
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Anticipated Behavior Profile

Financial institutions (“FI’s”) are required by Anti-Money Laundering (“AML”) regulations to perform risk-based due diligence for their customers and prospective customer.

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  • AML and Financial Crime
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Calculating Assets Under Management vs. Assets Under Advisement

The SEC has been paying close attention to discrepancies in Form ADV filings, specifically reviewing assets under management. When Annual Updates are due, it’s important to pay close attention to how you calculate your regulatory assets under management (RAUM).

Article
  • Compliance
  • SEC

News

ACA Group Broadens Global Footprint Through Acquisition of the Effecta Compliance Group

Acquisition strengthens ACA’s ability to support clients expanding into the UAE and broadens offering to UK firms .

No Conversation Left Behind: ACA's Advanced Communication Channel Capture for Total Oversight

ACA Expands Communication Channel Capture to Strengthen Compliance Oversight

ACA Aponix Celebrates 10-Year Anniversary and National Cybersecurity Month

ACA Aponix Celebrates 10-Year Anniversary and National Cybersecurity Month. Reflecting on a decade of cybersecurity leadership, technological advancement, and industry recognition for financial services

Upcoming events

Lessons Learned from 2024's Scariest Cyber Breaches

Join ACA Aponix’s cybersecurity experts Greg Slayton and Aaron Pinnick for our annual discussion of some of the most interesting and impactful cybersecurity breaches and incidents that occurred in 2024.

Webcast

Beyond the CCO: Firmwide Benefits of Outsourcing GRC

We'll explain how the decision to outsource GRC services is no longer just a win for the Chief Compliance Officer – it offers a solution that can deliver substantial value across the entire C-suite and enterprise.

Webcast